CREDIT CONNECT MEDIA LIMITED STANDARD TERMS & CONDITIONS FOR SPONSORS & ATTENDEES
These Conference Booking Terms and Conditions (“Terms”) will apply to the contract between you and Credit Connect Media Limited (“us” or “we”) regarding the booking of Spaces at our Conferences and Think Tank events
Please read these Terms carefully and make sure that you understand them before placing and confirming an order to attend or sponsor an event.
These Terms apply to all bookings to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by trade, custom, practice or course of dealing, including any that you may send to us when booking or paying attend an event
Definitions & Interpretation:
1.1 The definitions set out below have the following meanings in these terms:
|our administration charge for amending a Booking or making an Alternative Booking in accordance with clause 2.5;
|the individuals notified by you to us (i) at the time Booking who will have booked attendance, or (ii) as Alternative Attendees in accordance with clause 7.3;
|a booking for attendance at a Conference made in accordance with these terms;
|the booking confirmation sent by us to you confirming your booking, as sent in accordance with clause 2.7 of these Terms;
|the criteria that we may apply from time to time regarding the ability to make a Booking for a particular Ticket Type under these Terms;
|our standard booking form provided for booking Spaces at Conferences, as set out on our Website or notified to you via email or post
|the conference/otherwise defined as a Think Tank event we run as set out on our Website from time to time;
|one space(s)/paid-for attendance at a Conference/Think Tank
|the type of tickets for a Conference as stated on our Website;
|Credit Connect Media Ltd
|the entity stated as the Customer on the Conference Booking Form
2.1 Bookings should be made by:
2.1.1 submitting a completed Booking Form through our Website;
2.1.2 submitting a completed Booking Form by email to our sales team at firstname.lastname@example.org; or
2.1.3 contacting our sales by phone on 01622 437014.
2.2 You are required to provide us with a Purchase Order Number if your organisation uses such a system or, if no purchase order number is given, you confirm that you are not required to do so.
2.3 All Bookings are subject to availability and the provisions set out in these Terms.
2.4 Where there are no Spaces available for a Conference, we will inform you as soon as reasonably practicable.
2.5 We will notify you where you do not meet the Booking Criteria for the requested Ticket Type. Where you do not meet the Booking Criteria for the requested Ticket Type, in some instances we will offer you the opportunity to make a Booking for which you do satisfy the Booking Criteria (“Alternative Booking”). In such circumstances, we shall be entitled to apply an Administration Charge. Where you choose not to make the Alternative Booking, we shall refund any payments made by you already for a Booking within 30 days of you notifying us not to accept the alternative Booking but subject to withholding an Administration Charge.
2.6 Where you have phoned to make a Booking, we should be able to confirm whether it is possible to make a Booking at the time of your call.
2.7 Where you have submitted a Booking by the Website, email or post (or it was not possible to confirm a Booking at the time you called us), we will either:
2.7.1 send you a Booking Confirmation, confirming your Booking; or
2.7.2 notify you that your Booking has been rejected within five (5) working days of our receipt of your Booking Form or booking request.
2.8 No Booking is confirmed until you receive a Booking Confirmation from us.
3 Ticket Type
The Ticket Type for your Space will be as stated in the Booking Confirmation.
4.1 Our prices for Spaces at a Conference are:
4.1.1 available on the Website;
4.1.2 set out on the relevant Booking Form for the Conference; or
4.1.3 available upon request from us.
4.2 Prices are subject to change from time to time and subject to VAT.
5.1 You shall make payment for Spaces as follows:
5.1.1 where you submit a Booking through our Website: upon completion of the Booking Process or within 5 working days of receiving the Booking Confirmation;
5.1.2 where you submit a Booking by email or fax: within 5 working days of receiving the Booking Confirmation;
5.1.3 where you make a Booking by phone: during completion of the Booking on the phone or within 5 working days of receiving the Booking Confirmation.
5.2 Payment for a Space may be made by:
5.2.1 VISA, MasterCard, Maestro debit cards (with no additional charge);
5.2.2 VISA or MasterCard credit cards (subject to a 3.5% surcharge); or
5.2.3 bank transfer to our nominated bank account, provided on the invoice.
5.3 Where you submit a Booking less than 7 working days before the date of the relevant Conference, payment for the Spaces shall be due immediately.
5.4 If you fail to make payment for the Spaces on the relevant due date, we shall be entitled (at our sole discretion) to cancel the Booking by notice in writing to you.
5.5 Where you have not made payment in full for the Spaces by the due date, and we have not cancelled the Booking under clause 5.4, we reserve the right to refuse Attendees entry to Conference on the day of the event until payment has been made in full (including any interest that has accrued under clause 5.6).
5.6 You acknowledge and accept that if payment for the Spaces is not made on the due date in accordance with this clause 5, interest on the overdue balances (including any period after the date of any judgment against you), and late payment fees, fall due and payable and are calculated upon the basis set out in the Late Payment of Commercial Debts (Interest) Act 1998 (as amended).
6 Cancellations and Alterations
6.1 You are not entitled to cancel a Booking once we have issued a Booking Confirmation. Additionally, no refunds are provided and the Booking cannot be transferred to an alternative Conference.
6.2 We reserve the right to alter the date, time and/or location of the Conference. For instance, if the venue is unavailable, if there are insufficient bookings or for any other reason outside of our reasonable control (including without limitation acts of god, floods, lightning, storm, fire, explosion, war, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).
6.3 Where we alter the date, time and/or location of the Conference, we will provide you with notice of the same and will offer you the choice of either:
6.3.1 a credit for a future Conference of your choice (up to the value of sums paid by you in respect of the Conference); or
6.3.2 the opportunity to attend the Conference as varied.
7.1 The Spaces will be made up of the Attendees and we will provide you with tickets for the Conference to distribute to the Attendees.
7.2 Subject to clause 7.3, only Attendees are allowed to attend the Conference. Prior to entrance to the Conference, Attendees may be asked to show their ticket or provide other identification (e.g. photographic ID). An Attendee may be refused access to the Conference, or asked to leave, if the Attendee is unable to provide their ticket or other identification.
7.3 If an Attendee is unable to attend the Conference, we may consider allowing an alternative attendee to replace them (“Alternative Attendee”). This is subject to you providing us with the details of the Alternative Attendee (including name and company of the Alternative Attendee) at least 5 working days before the Conference. Please notify us of any Alternative Attendees by email at: email@example.com
7.4 Subject to clause 7.3, a Booking is personal to you and the Attendees. You and the Attendees are expressly prohibited from selling, or in any other way transferring, a Booking whether in whole or part and whether in exchange for payment or otherwise, to any third party. We reserve the right to cancel a Booking without refund if you or an Attendee breaches this clause 7.4.
8 Dress Code and Conference Rules
8.1 We shall notify you of any dress code that applies to Attendees for a Conference.
8.2 You are responsible for notifying the Attendees of the dress code and their compliance with such. Where an Attendee does not comply with the dress code for a Conference, we reserve the right to refuse the Attendee entry to the Conference and you shall not be entitled to any refund of the Booking.
8.3 We reserve the right to refuse admission and to remove persons from the Conference for any reason where necessary. We may have to conduct security searches to ensure the safety of persons at the Conference.
9.1 We will use reasonable endeavours to ensure the Conference covers the content advertised on the Website; and is conducted with reasonable skill and care and in accordance with practices consistent with the professional standards in the relevant Conference industry but we accept no liability for failure to cover all or any part of those topics, and reserve the right to vary the Conference contents at any time.
9.2 Neither the stated Conference objectives nor any other matter contained in the Conference information shall constitute a representation, condition or warranty by us that the Conference will achieve the objectives stated or otherwise achieve a particular level of competence or knowledge.
9.3 You acknowledge that opinions expressed by speakers at a Conference are those of the individual speaker and not necessarily ours.
10.1 Nothing in these Terms shall limit or exclude either party’s liability for:
10.1.1 death or personal injury caused by its negligence;
10.1.2 fraud or fraudulent misrepresentation; or
10.1.3 breach of the terms implied by section 2 of the Supply of Goods and Services Act 1982 (title and quiet possession) or any other liability which cannot be limited or excluded by applicable law.
10.2 Subject to clause 10.1, we shall not be liable to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with these Terms for (i) loss of profits, (ii) loss of sales or business, (iii) loss of agreements or contracts, (iv) loss of anticipated savings, (v) loss of or damage to goodwill and (vi) any indirect or consequential loss.
10.3 Subject to clause 10.1, our aggregate total liability to you, whether in contract, tort (including negligence), for breach of statutory duty, or otherwise, arising under or in connection with a Booking shall be limited to the price paid by you for the applicable Booking.
10.4 The terms implied by sections 3, 4 and 5 of the Supply of Goods and Services Act 1982 are, to the fullest extent permitted by law, excluded from these Terms.
You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you and the Attendees (including Alternative Attendees) during or otherwise in relation to a Booking and/or the Attendees (or Alternative Attendees) attendance at the Conference for which you have made a Booking.
12 Photographs and Filming
12.1 Subject to clause 12.2, no photographic, audio recording or audio-visual recording equipment is allowed at the Conference (other than in the case of a person or entity who holds an appropriate license from us).
12.2 Attendees may bring mobile phones and tablet devices and take photographs for their own personal use or internal business purposes but are not permitted to use them to photograph, record and/or transmit the Conference in any capacity. You shall procure that any copyright in any unauthorised photograph, (audio and/or audio-visual) recording and/or transmission of the Conference (or any part of the Conference) is assigned to us.
13.1 Any personal details provided in relation to a Booking are subject to our Privacy Notice. In any event, we will not pass on any personal details to any third party other than as necessary to provide the Conference or as set out in these Terms and our Privacy Notice.
13.2 We may use your details to contact you for marketing purposes in relation to future Conferences if you give us permission to do so. If you would prefer not to receive these marketing communications, please advise us by emailing: firstname.lastname@example.org
14 Third Party Rights
A person who is not a party to the Terms has no right under the Contracts (Rights of Third Parties) Act 1999 to enforce any provisions of these Terms.
15 Entire Agreement
15.1 These Terms constitute the entire agreement between the parties and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
15.2 You acknowledge that in entering into these Terms you have not relied on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the these Terms.
15.3 Nothing in this clause shall limit or exclude any liability for fraud.
16 No Partnership or Agency
These Terms shall not create, nor shall they be construed as creating, any partnership or agency relationship between us.
Save as set out in clause 7, you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms.
18.1 You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
18.2 You acknowledge that Attendees by being present at the Conference are consenting to being filmed and/or recorded. You shall procure that Attendees agree to such scenario and shall not assert any moral (or similar) rights and shall give all necessary consents under the Copyright Designs and Patents Act 1988 (as amended) and all other applicable legislation in respect of any film and/or recordings. We shall therefore be entitled to make full use of any film and/or recording in all current and future media worldwide without any liability or payment to you or the Attendees, including permitting others to do the same.
19 Governing Law and Jurisdiction
19.1 These Terms and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.
19.2 Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these Terms or its subject matter or formation.
SPONSORSHIP TERMS AND CONDITIONS
These Terms and Conditions and the Sponsorship Form to which they are attached (together the “Agreement”) set out the terms on which you agree to sponsor the event.
Please read this Agreement carefully and make sure you understand it before signing.
1.1 The definitions set out below have the following meanings in these Agreement:
|any and all rights of a commercial nature connected with the Event, including without limitation, image rights, broadcasting rights, new media rights, endorsement and official supplier rights, sponsorship rights, merchandising rights, licensing rights, advertising rights and hospitality rights.
|the designation “Official Sponsor” of the Event.
|the event run by us as stated on the Sponsorship Form, or in the case of the Event being postponed or cancelled the new or revised Event as arranged in accordance with clause 13 .
|Our Marks and the Designation used singularly or collectively in association with the Event or in the exercise of the other Sponsorship Rights.
|Event Marks Guidelines
|any guidelines provided by us setting out the technical requirements for the reproduction of the Event Marks, as these guidelines may be amended by us from time to time by notice in writing to you.
|Intellectual Property Rights
|patents, rights to inventions, copyright and related rights, trade marks, business names and domain names, rights in get-up, goodwill and the right to sue for passing off, rights in designs, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.
|our trade marks to be used for all promotion, advertising and marketing of the Event, as notified by us, together with any or our associated artwork, design, slogan, text and other collateral marketing signs that are to be used in connection with the Event.
|the payment terms set out on the Sponsorship Form.
|any advertising or promotional materials or products produced by you (or on your behalf) which associates you or your products or services with the Event, or which incorporate or are distributed in association with the Event Marks.
|your trade mark as specified on the Sponsorship Form, together with any of your accompanying artwork, design, slogan, text and other collateral marketing signs.
|the sponsorship fee for the Sponsorship Rights as set out in the Sponsorship Form.
|the sponsorship form completed by you and provided to us regarding your sponsorship of the Event.
|the bundle of rights granted to the Sponsor as set out on the Sponsorship Form.
|has the meaning given in clause 3.
|Credit Connect Media Ltd
|the entity stated as the Customer on the Sponsorship Form.
2 GRANT OF RIGHTS
2.1 We grant to you:
2.1.1 a licence to use the Event Marks provided to you in accordance with this Agreement solely to promote your sponsorship of the Event; and
2.1.2 the Sponsorship Rights,
during the Term and in accordance with this Agreement.
2.2 You acknowledge and agree that all rights not expressly granted to you under this Agreement are reserved to us, including that:
2.2.1 we are the owner or controller of the Commercial Rights and of all rights in the Event Marks; and
2.2.2 we shall be entitled to enter into any sponsorship arrangement with any third party regarding the Event.
2.3 You grant to us a worldwide, non-exclusive, royalty-free, sub-licensable licence to use the Sponsor’s Marks:
2.3.1 during the Term to deliver the Sponsorship Rights and promote and exploit the Event; and
2.3.2 for a period of 12 months following the Event in any media or report produced about the Event and in any promotional materials for similar events.
2.4 In the event that you change the Sponsor’s Marks at any time during the Term, you agree that we shall not be obliged to make any consequential changes to materials that include the Sponsor Marks produced by us or on our behalf for or in connection with the Event (including, but not limited to, reprinting promotional literature or publicity materials) unless you agree in writing in advance to meet the costs and expenses incurred by us arising from such change.
This Agreement shall take effect on the date that you sign the Sponsorship Form and shall continue until completion of the Event (Term), unless terminated early in accordance with its terms.
4 SPONSORSHIP FEE
4.1 In consideration of the Sponsorship Rights granted to you, you shall pay to us the Sponsorship Fee in accordance with the Payment Terms, and to by one of the account specified on the Sponsorship Form means stipulated in clause 4.4.
4.2 Unless otherwise agreed between the parties, where the Sponsorship Fee is payable in one instalment such payment shall be due and payable immediately on signature of the Sponsorship Form.
4.3 If the Sponsorship Fee is not received by us when due, we reserve the right not to supply, or cease to supply, any or all of the Sponsor Rights. For the avoidance of doubt, you shall not be permitted entry to the Event unless full payment has been received by us.
4.4 We accept payment of the Sponsorship Fee by the following means:
4.4.1 VISA, MasterCard, Maestro debit cards (with no additional charge);
4.4.2 VISA or MasterCard credit cards (subject to a 3.5% surcharge); or
4.4.3 bank transfer to our nominated bank account, provided on the Sponsorship Form.
4.5 All amounts payable to us under this Agreement are to be paid free and clear of currency control restrictions, bank charges, fees, duties or other transactional costs, the payment of which shall be your sole responsibility.
5 YOUR OBLIGATIONS
5.1 You undertake to us:
5.1.1 to exercise the Sponsorship Rights strictly in accordance with the terms of this Agreement;
5.1.2 to use the Event Marks and other branding materials provided by us in accordance with any Event Marks Guidelines;
5.1.3 to apply any legal notices as required by us or as set out in the Event Marks Guidelines on all Sponsor’s Literature;
5.1.4 prior to distributing any Sponsor’s Literature, provide copies of the Sponsor’s Literature to us for our approval (not to be unreasonably withheld). You undertake that you shall not distribute any Sponsor’s Literature until you have received written confirmation from us that we approve the Sponsor’s Literature. You are solely responsible for meeting all costs relating to the Sponsor’s Literature (including reprinting costs if our approval is not obtained prior to printing);
5.1.5 to ensure that all Sponsor’s Literature shall comply in all respects with the samples approved in accordance with clause 5.1.4;
5.1.6 to comply, without limitation, with all applicable laws and regulations in force that relate to the exercise of your rights and performance of your obligations under this Agreement;
5.1.7 to provide to us, at your sole cost and expense, all suitable material including artwork of the Sponsor’s Marks in a format and within print deadlines reasonably specified by us for it to be reproduced under our control for the fulfilment of the Sponsorship Rights;
5.1.8 not to apply for registration of any part of the Event Marks or anything confusingly similar to the Event Marks as a trade mark for any goods or services;
5.1.9 not to use the Event Marks or any part of them or anything confusingly similar to them in your trading or corporate name or otherwise, except as authorised under this Agreement;
5.1.10 not to do or permit anything to be done which might adversely affect any of the Commercial Rights or the value of the Commercial Rights;
5.1.11 to provide all reasonable assistance to us in relation to our exploitation of the Commercial Rights;
5.1.12 to use your reasonable endeavours to assist us in protecting the Event Marks and not to knowingly do, or cause or permit to be done, anything which may prejudice or harm or which has the potential to prejudice or harm (i) the Event Marks, (ii) our title to the Event Marks or (iii) our image or the image of the Event;
5.1.13 to notify us of any suspected infringement of the Event Marks, but not to take any steps or action whatsoever in relation to that suspected infringement unless requested by us to do so.
5.2 You are required to provide us with a Purchase Order Number if your organisation uses such a system or, if no purchase order number is given, you confirm that you are not required to do so.
5.3 You have no right to sub-license, assign or otherwise dispose of any of the Sponsorship Rights, without our prior written consent.
5.4 You shall not engage in joint promotions with any third party in relation to the Event without our prior written consent.
5.5 You shall promptly comply with all reasonable instructions and directions issued by or on behalf of us in connection with the Event and its promotion (including, without limitation, any instructions or directions given in relation to the use of the venue at which the Event is being held). We shall not be responsible for any failure or delay in providing any of the Sponsorship Rights where such failure occurs directly or indirectly as a result of your failure or delay in complying with any of our reasonable instructions or directions.
5.6 You acknowledge and agree that you shall be solely responsible for all costs that you incur relating to your attendance at the Event (including, without limitation, any travel costs, the costs of any temporary staff and any costs relating to the stand that you erect at the Event and all costs incurred by you in exercising the Sponsorship Rights).
6 OUR OBLIGATIONS
6.1 We shall provide the Sponsor Rights and organise the Event using reasonable skill and care. We reserve the right to amend or vary the manner or methods of such organization and promotion and therefore any statements made by us (or on our behalf) as to the audience projections or methods or timing of promotion shall constitute only general indications of our promotion and organizing strategy and shall not amount to any representation or warranty.
6.2 We shall use reasonable endeavours to ensure information provided by us about the Event is accurate to the best of our knowledge but this does not constitute any warranty or representation.
6.3 We will consult with you on aspects of the Event where we deem it appropriate to do so.
6.4 We shall, within seven days of signature of this Agreement by both parties, supply you with examples of the Event Marks in a suitable format.
6.5 We shall not be held responsible for the failure of all or any contracted sponsor, speaker, host or celebrity to attend the Event or the failure of any number of attendees to attend the Event.
6.6 We reserve the right in our absolute discretion to exclude or remove from the Event any person whose presence is or is likely to be undesirable.
7 REPRESENTATIONS AND WARRANTIES
You represent and warrant that:
7.1.1 you own or are solely entitled to use the Sponsor’s Marks and any other material supplied to us in relation to this Agreement and we shall be entitled to see evidence to this effect on request;
7.1.2 our use of the Sponsor’s Marks in accordance with clause 2.3 will not infringe the rights of any third party.
8.1 You warrant that you shall:
8.1.1 comply with all applicable laws, statutes, regulations and codes relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 (Relevant Requirements);
8.1.2 maintain in place throughout the term of this Agreement your own policies and procedures, including but not limited to adequate procedures under the Bribery Act 2010, to ensure compliance with the Relevant Requirements and will enforce them where appropriate; and
8.1.3 promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with this Agreement.
8.2 Breach of this clause 8 shall be deemed a material breach of this Agreement.
9.1 You shall indemnify us against all liabilities, costs, expenses, damages and losses (including but not limited to any interest, penalties and legal costs (calculated on a full indemnity basis) and all other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with:
9.1.1 any claim made against us by a third party for actual or alleged infringement of a third party’s Intellectual Property Rights or moral rights arising out of or in connection with our use of the Sponsor’s Marks in accordance with this Agreement;
9.1.2 any claim made against us by a third party arising out of or in connection with the manufacture, production, distribution, handling, advertising, consumption or use of, or otherwise relating to, the Sponsor’s Literature, whether or not any claim arises during the Term. For the avoidance of doubt, our approval of any use of the Event Marks on the Sponsor’s Literature, relates only to the use of the Event Marks and does not amount to approval of any the Sponsor’s Literature and shall not affect this right of indemnification;
9.1.3 any claim against us by a third party arising out of or in connection with your participation in the Event, including your agents, contractors or employees participation;
9.1.4 any claim made against us by a contractor or agent appointed by us to assist in the provision of the Event or fulfilment of the Sponsorship Rights, where such claim arises from your act, omission or default.
10 LIMITATION OF LIABILITY
10.1 Nothing in this Agreement shall limit or exclude a party’s liability for:
10.1.1 death or personal injury caused by its negligence, or the negligence of its employees, agents or subcontractors;
10.1.2 fraud or fraudulent misrepresentation; or
10.1.3 any other liability which cannot be limited or excluded by applicable law.
10.2 Subject to clause 10.1, we shall not be liable to you for: (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill; or (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
10.3 Subject to clause 10.1, our maximum aggregate liability in contract, tort (including negligence) or otherwise, however arising, under or in connection with this Agreement shall be limited to the amount of the Sponsorship Fee paid under or pursuant to this Agreement (the Cap), always provided that where any sums are refunded to the Sponsor pursuant to clauses 22.214.171.124 and 13.4.3 the Cap shall be reduced by the amount of such refund.
11 INTELLECTUAL PROPERTY RIGHTS
11.1 The parties acknowledge as follows:
11.1.1 all rights (including, but not limited to, copyright, trademarks and design rights) in the Sponsor’s Marks shall be solely and exclusively owned by you, together with any goodwill therein, and we shall not acquire any rights in the Sponsor’s Marks; and
11.1.2 all rights (including, but not limited to, copyright, trademarks and design rights) in the Event Marks shall be solely and exclusively owned by us, together with any goodwill therein, and you shall not acquire any rights in the Event Marks.
11.2 All Intellectual Property Rights in and to any materials produced for the Event by us or on our behalf or jointly by us and you, with the exception of the Sponsor’s Marks, shall be our sole and exclusive property and if you acquire, by operation of law, title to any such Intellectual Property Rights you shall assign them to us on request, whenever that request is made.
You shall be responsible for taking out and maintaining appropriate insurance in relation to any risks under or in relation to this Agreement or your participation in the Event.
13 EVENT CANCELLATION OR POSTPONEMENT
13.1 We reserve the right to cancel or postpone the Event for any reason (including, for circumstances outside of our reasonable control as set out at clause 17).
13.2 We shall notify you of the cancellation or postponement as soon as possible. The parties agree, we shall not be in breach of this Agreement by virtue of that cancellation or postponement.
13.3 In the case of cancellation of the Event, you shall be entitled to:
13.3.1 terminate this Agreement and to the extent that any Sponsorship Rights have not been received (or only a proportion of the Sponsorship Rights have been received) at the date of such termination, obtain a refund of such proportion of Sponsorship Fees as we may reasonably calculate; or
13.3.2 elect to apply the Sponsorship Fee (whether or not paid to us) to another of our Events, provided that the date of such Event is less than 12 months from the date of such cancellation.
13.4 In the case of postponement of the Event:
13.4.1 where the new Event date is less than 1 month away from the original Event date, you are deemed to accept the new Event date and may not terminate this Agreement or elect to apply the Sponsorship Fee to another of our events; or
13.4.2 where the new Event date is more than 1 months, but less than 12 months away from the original Event Date, you may:
126.96.36.199 elect to apply the Sponsorship Fee (whether or not paid to us) to another of our events, provided that the date of such event is not greater than 12 months from the date of cancellation; or
188.8.131.52 terminate this Agreement and to the extent that any Sponsorship Rights have not been received (or only a proportion of the Sponsorship Rights has been received) at the date of such termination, obtain a refund of such proportion of Sponsorship Fees as we may reasonably calculate;
13.4.3 where the new Event date is more than 12 months from the original Event date, you may terminate this Agreement and to the extent that any Sponsorship Rights have not been received (or only a proportion of any Sponsorship Rights have been received) at the date of such termination notice, obtain a refund of such proportion of the Sponsorship Fees as we may reasonably calculate.
For the avoidance of doubt, where you elect to apply the Sponsorship Fee to another of our events, we are under no obligation to provide the same Sponsorship Rights for the same Sponsorship Fee.
14 YOUR CANCELLATION
14.1 If you wish at any time prior to the Event to cancel or reduce the Sponsorship Rights, you shall provide written notice to us of such wish, stating the reasons for such cancellation or reduction. Such notice must be given to us by recorded delivery post (Cancellation Request).
14.2 We shall not be obliged to accept the Cancellation Request.
14.3 Where we accept your Cancellation Request, the date of cancellation or reduction shall be the date we received your Cancellation Request.
14.4 In the event that we accept your Cancellation Request, or in the event that we terminate or reduce the Sponsorship Rights for whatever other reason, we shall have the absolute discretion (but without prejudice to any other right or remedy available to us and without being under any liability to refund or reduce any payments due under this Agreement) to reallocate or resell the Sponsorship Rights allocated to you and to apply the following cancellation or reduction charges:
14.4.1 where the Cancellation Request was received more than 5 months prior to the Event: 50% of Sponsorship Fee;
14.4.2 where the Cancellation Request was received between 5 months to 1 months prior to the Event: 80% of Sponsorship Fee;
14.4.3 where the Cancellation Request was received less than 1 month prior to the Event: 100% of Sponsorship Fee.
14.5 You hereby acknowledge that the above amounts represent reasonable compensation for the costs incurred by us as a result of your cancellation.
15.1 Either party has the right at any time to terminate this Agreement immediately by giving written notice to the other in the event that the other:
15.1.1 has committed a material breach of any of its obligations under this Agreement (including failure to pay any amounts due under this Agreement) and has not remedied any such breach (if capable of remedy) within 14 days of being required to do so by written notice; or
15.1.2 ceases or threatens to cease to carry on business, is unable to meet its debts as they fall due, has an order made or a resolution passed for its winding-up, has an administrator, receiver or manager appointed, makes any arrangement or composition with its creditors, or makes an application for the protection of its creditors in any way.
16 CONSEQUENCES OF TERMINATION
16.1 On termination or expiry of this Agreement:
16.1.1 the Sponsorship Rights granted by us to you under this Agreement shall immediately terminate and revert to us;
16.1.2 following termination of the Sponsorship Rights and their reversion to us, you shall not exercise the Sponsorship Rights or use or exploit (directly or indirectly) your previous connection with us or the Event;
16.1.3 within 30 days after the date of termination, you shall destroy or, if we shall so elect, deliver to us, at your expense, all Sponsor’s Literature in your possession or control;
16.1.4 each party shall promptly return to the other any property of the other within its possession or control;
16.1.5 each party shall pay to the other any sums that are outstanding and to be accounted for under this Agreement;
16.1.6 the following clauses shall continue in force: clause 1 (Definitions and interpretation), clause 9 (Indemnities), clause 10 (Limitation of liability), clause 13 (Event Cancellation or Postponement), clause 14 (Your Cancellation) clause 16 (Consequences of Termination), clause 18 (Confidentiality) and clause 22 (Set-Off) to clause 31 (Governing Law and Jurisdiction).
16.2 Termination or expiry of this Agreement shall not affect any rights, remedies, obligations or liabilities of the parties that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of this Agreement which existed at or before the date of termination or expiry.
17 FORCE MAJEURE
We shall not be deemed to be in breach of this Agreement or otherwise liable to your for any failure or delay in performing our obligations under this Agreement as a result of an event or series of connected events outside our reasonable control (including, without limitation, acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts or threats of terrorism, strike action, lock-outs or other industrial action or a pandemic, epidemic or other widespread illness).
18.1 Each party shall treat in confidence all information obtained from the other pursuant to this Agreement that is confidential in nature (which shall include details of the Sponsorship Fee) and shall use such confidential information solely for the purpose of exercising its rights or performing its obligations under this Agreement.
18.2 Each party shall only disclose such confidential information: (i) to those of its employees who may reasonably need to know the same to the extent required for the proper performance of this Agreement; and (ii) to the extent that such confidential information is required to be disclosed by law.
You shall not make, or permit any person to make, any public announcement, communication or circular (announcement) concerning the subject matter of this Agreement without our prior written consent (such consent not to be unreasonably withheld or delayed).
The Sponsorship Fee is exclusive of any applicable sales tax (including but not limited to, VAT) which shall be paid by you at the rate from time to time in force.
If you fail to make any payment due to us under this Agreement by the due date for payment, then, without limiting our remedies under this Agreement, you shall pay interest on the overdue amount at the rate of 4% per annum above HSBC Bank plc’s base rate from time to time. Such interest shall accrue on a daily basis from the due date until actual payment of the overdue amount, whether before or after judgment. You shall pay the interest together with the overdue amount.
All amounts due under this Agreement shall be paid by you to us in full without any set-off, counterclaim, deduction or withholding (other than any deduction or withholding of tax as required by law).
23 NO PARTNERSHIP OR AGENCY
This Agreement shall not create, nor shall it be construed as creating, any partnership or agency relationship between the parties.
24 THIRD PARTY RIGHTS
24.1 A person who is not a party to this Agreement shall not have any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement.
24.2 The rights of the parties to terminate, rescind or agree any variation, waiver or settlement under this Agreement are not subject to the consent of any other person.
No variation of this Agreement shall be effective unless it is in writing and signed by the parties (or their authorised representatives).
You may not assign, sub licence or otherwise transfer any of your rights or obligations under this Agreement without our prior written consent.
No failure or delay by a party to exercise any right or remedy provided under this Agreement or by law shall constitute a waiver of that or any other right or remedy, nor shall it prevent or restrict the further exercise of that or any other right or remedy. No single or partial exercise of such right or remedy shall prevent or restrict the further exercise of that or any other right or remedy.
28.1 If any provision or part-provision of this Agreement is or becomes invalid, illegal or unenforceable, it shall be deemed modified to the minimum extent necessary to make it valid, legal and enforceable. If such modification is not possible, the relevant provision or part-provision shall be deemed deleted. Any modification to or deletion of a provision or part-provision under this clause shall not affect the validity and enforceability of the rest of this Agreement.
28.2 If any provision or part-provision of this Agreement is invalid, illegal or unenforceable, the parties shall negotiate in good faith to amend such provision so that, as amended, it is legal, valid and enforceable, and, to the greatest extent possible, achieves the intended commercial result of the original provision.
29 ENTIRE AGREEMENT
29.1 This Agreement constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
29.2 You acknowledge that in entering into this Agreement you have not relied on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the this Agreement.
29.3 Nothing in this clause shall limit or exclude any liability for fraud.
Notices in relation to this Agreement shall be sent by first class registered post, with a copy to be sent by email, to the other party at the address appearing on the Sponsorship Form (or such other address as that party shall notify in writing to the other from time to time). In the absence of proof of non-delivery, notices are deemed received two working days after being sent.
31 GOVERNING LAW AND JURISDICTION
31.1 This Agreement and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.
31.2 Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with this Agreement or its subject matter or formation.CREDIT
CREDIT & COLLECTIONS TECHNOLOGY AWARDS RULES
The content contained within this site is for the general information of visitors. No responsibility can be accepted for any use made of the information presented. Visitors should additionally recognise that, although all information is correct at the time of publishing, Credit Connect Media reserves the right to alter programmes, speakers and venues without prior notification.
Credit Connect Media doesn’t warrant or guarantee the accuracy or currency of the information on any Credit Connect website. If you use any information found on this website to make decisions or take actions, you do so at your own risk and acknowledge that the information carries no warranty, express or implied.
- All entries must be written in English and submitted via our online form
- All entries should ideally be no longer than one side of A4 paper (more details can be found on each entry form). Any entry longer than this will be deducted points and ranking places based upon advice from the Judges.
- The majority verdict of the judging panel is final
We reserve the right to publish brief details of all shortlisted entries. All other information provided in the entry is treated in strictest confidence.
Please see: http://www.credit-connect.co.uk/privacy-and-cookie-policy/
The judging process
All qualifying entries are examined, discussed and voted on by the Awards judges. To ensure the process is completely unbiased and objective, judges are not allowed to comment on or vote for, entries from their own institutions. Credit Connect will collate and report the results but will not vote or contribute to the Judging process.
The views expressed by any Judges or Speakers at an event are their own. We shall not be liable for the views, acts or omissions of any such speaker or any other attendee at the event. Any information given or distributed as part of the event shall not constitute advice and should not be relied upon.
- The Organiser of the Credit & Collections Technology Awards is Credit Connect Media Ltd.
- By entering the Credit & Collections Technology Awards, the Entrant will be deemed to have read and understood these rules and to be bound by them. These rules include any instructions set out by the dedicated submission website and entry form.
- Entry is by reference to the award categories. There is a restriction on three entries per category but none is imposed on the number of categories for which an Entrant may submit their entry.
- The Organiser reserves the right at its absolute discretion to reject any entry that it deems inappropriate.
- Submission of all entries must be completed by the deadline published.
- Entries will only be accepted if they are completed in full and submitted through the dedicated submission website.
- Responsibility cannot be accepted for any lost, late or mislaid entry and any entry which is damaged, defaced, illegible or incomplete, or which otherwise does not comply with these terms and conditions may be deemed invalid at the sole discretion of the Organiser.
- In each of the Awards categories, there will be one winner only. All winners will be chosen by a panel of judges as selected by the Organiser.
- The prize for each winner will be an awards certificate. Additional licenced logos and trophies can be acquired for an administrative fee which will be agreed with Credit Connect Media. There is no cash alternative.
- Winners will also be published on the Organiser’s website.
- The Organiser reserves the right to change the categories and the judging panel without prior notice to the entrants.
- The decision of the judges on all matters affecting this competition is final and legally binding.
- No correspondence will be entered into.
- Winners and finalists may be required to take part in some post-event publicity and consent to their name, contact details and images being used for such purposes.
- The Organiser reserves the right to licence any winner logo’s usage. Any external company logo usage must be agreed in writing. Winners and Finalists logo usage must include details of the Year’s awards and is not used generally.
- It may be necessary for reasons beyond the Organiser’s control to alter the venue and/or date of any Awards event. In such eventuality, the Organisers will give as much notice as it can as per the transfer of venue and/or date.
- These terms and conditions are governed by English law and the courts of England and Wales will have exclusive jurisdiction.
Winners & Finalists
Winners and finalists can request the following:
Finalists: Finalist logo and/or certificate.
Winners: Finalist logo and/or certificate.
An administrative licence cost will be charged for all Awards related logos. On some occasions as defined by the organiser, a trophy may also be given to the winner. All logos and certificates will be distributed after the Winners have been announced. Full details will be made available after the Winners have been announced.
Credit Connect Media does not accept provisional bookings. All bookings must be made using an official Credit Connect Media booking form or through an officially authorised ticketing partner.
Receipt of bookings will be confirmed in writing by Credit Connect Media which you should check carefully. Bookings are not officially confirmed until payment has been received.
It is your responsibility to ensure accurate information is provided at the time of booking.
Credit Connect Media reserves the right to alter the programme, venue or speakers without prior notification. Credit Connect Media will not be liable for reimbursing travelling, accommodation, or any other expenses incurred by attendees who fail to attend an event for any reason.
When you book to attend Credit Connect Media event, your name, job title and organisation name will be requested and added to the event attendee list. This is available to all attendees at the event and may be shared electronically in advance with selected sponsors.
When you enter or book to attend the Awards, your name and company name will be made available on Credit Connect Media’s database and may be shared with selected third parties in the future. You will be given the opportunity to request for your details to not be shared by opting out of future emails and correspondence.
Unless agreed otherwise with Credit Connect Media, all bookings must be paid prior to the event taking place. We accept payment by debit or credit card, or we can issue an invoice. Invoices must be paid within 14 days of the invoice date. Where an invoice is issued less than 14 days prior to the event, payment must be made before the event date.
All award logo, attendee bookings and sponsorship must be paid by the deadline specified on the relevant invoices.
All disputed items on an invoice must be raised in writing within 24 hours of receipt.
We will exercise our statutory right to claim interest and compensation charges under the Late Payment of Commercial Debts [Interest] Act 1998 (as amended and supplemented by the Late Payment of Commercial Debts Regulations 2002) if payment is not received in accordance with our agreed terms of payment.
Cancellations and transfer terms
Should you choose to withdraw an entry from an awards scheme, you must inform Credit Connect in advance of Awards deadline.
All booking cancellation and transfer requests must be made in writing.
Transfers of award tickets can be made from one attendee to another and the Events Team should be notified in writing at least 24 hours prior to the event start time.
Admin fees for cancellation/transfer
Admin fees for cancellations and transfers are as follows:
|more than 30 working days
|less than 30 working days
|*Attendees are entitled to send a substitute
Cancellation/postponement of an event by Credit Connect Media
In the event of a cancellation of an event by Credit Connect Media, will use reasonable endeavours to contact you using the contact details provided at the time of booking. We will also give notice of any cancellation through our website – you should check this regularly prior to the relevant event for up-to-date information.
Credit Connect Media will not be liable for reimbursing fees if attendees are not able to attend an event due to circumstances out of Credit Connect Media’s control, including, but not limited to, weather conditions, fire, flood, transport strikes, closures or delays or any other Force Majeure or Act of God.
It may be necessary for reasons beyond our control to alter the venue or the date of the event. We will give you as much notice as we can and your booking will be transferred to the new venue or date. In this instance, no refunds will be possible and our terms and conditions will apply to any replacement event.
In the event that a replacement event is:
- not confirmed within 30 days of the date of cancellation;
- scheduled to take place in a location which is not within a reasonable distance of the location of the cancelled or postponed event,
we will refund you the amount of the fee. You acknowledge that such refund shall constitute your sole remedy, and our only liability to you, in such circumstances.
Credit Connect Media will not be liable for reimbursing travelling, accommodation, or any other expenses incurred as a result of any cancellation or postponement of the event.
Attendance at an event
Whilst attending the event, you will comply with:
- all applicable law, including, but not limited to, all health and safety legislation and requirements and;
- all instructions are given by us or on our behalf, including, but not limited to, in relation to any security arrangements.
Safety and security
You are responsible for ensuring your own safety and security whilst attending the event.
Filming and photography
We may, at our discretion, choose to photograph, film, broadcast or record the event. You grant us an irrevocable licence to use and sub-license the use of your name, voice, likeness, image and any contribution made by you at or to the event in any and all media (whether now known or hereinafter invented) as part of Credit Connect Media marketing communications.
*Organiser = Credit Connect Media Limited and its authorised employees, agents or assignees.